Add to My Drive and Move To

Keeping your files organized in Google Drive can be a challenge.  Now, there are two new icons popping up in your menu bar to help you add files to your Drive and to send them to folders without having to use the More menu.

The Add to My Drive button makes it easier to add shared files to your drive quickly, including when in Search or Preview mode.

Add to My Drive icon

Files that are already added to your Drive are now easily moved to folders with the Move To button.

Move To icon

I am happy to help with Google Drive or any of the Google for Education Apps.  Simply email me at marcus@bpsk12.org or book an appointment using the Book Now button in the right sidebar.

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Vacation Responders

The only thing worse than returning to school to find an bursting-at-the-seams inbox is finding it filled with emails from angry people wondering why you haven’t responded.  The solution?  Set up a vacation responder which will auto-reply with your customized “out of the office” message to incoming emails.  Then, step away from your email account and spend some time with family and friends.

The first graphic demonstrates the process when accessing GMail on the web.  See further down this post for the process when using the GMail app.

FinalVacation Responder

Using the GMail app

Vacation Responder iOs

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Email Digests

If your email inbox is getting out of control, a simple way to reduce the volume is to receive email lists in digest form.  Google groups, such as the BPS Want Ads, can be set to send you a single email each day with the day’s activity.  Digests also eliminate graphics, a bonus if you are reading your emails on a mobile device.  To see the original emails with all of the graphics, simply click on the email subject to be directed to the original format.

  1. Sign in to Google Chrome under your BPS account.
  2. Navigate to groups.google.com
  3. Click on My Groups
  4. If you don’t see the BPS Public Groups, click on bpsk12.org to toggle between your personal groups and the district groups.
  5. Use the drop-down menu to select Digest Email. Your changes will be saved automatically.

Remember that since you receive only one email daily, you should not use digest mode for any group where timely receipt and response to emails is required.

A quick video tutorial is included below.

For help with managing digital workflow, Google Apps, iPad Foundational Apps, or other technology integration, please email me at marcus@bpsk12.org or set up an appointment through the Book Now link in the right sidebar.

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Uploading iPad Photos, Videos, and More to Google Drive

About a year ago, I posted on uploading photos to Google Drive on the iPad.  Although the process remains pretty much the same, recent updates have added buttons and icons look a little different since the recent updates.

For a quick step-by-step tutorial or refresher using the new look, see below.

In the Google Drive app, tap the + button in the lower right corner.

Enlarged Plus Button GDriveFrom the pop-up menu, select Upload.  (You can also select Use Camera to take a picture and upload from within the app.)

Select UploadSelect “Photos and Videos.”  You can also upload from iCloud and Dropbox using this menu.

Select Phots and VideosTap the photo album to open it and select the pictures you want to move to Google Drive.

Select Source for PhotosOnce you’ve selected the pictures and videos you wish to upload, tap the check mark in the upper right corner.  You should soon see the files loading at the top of your folder list.  Click and drag the files into folders to keep things organized.

Select Photos for Uploading

Burlington educators are welcome to set up a time to meet and discuss how we can work together to integrate technology resources into classroom teaching and learning.  Use the booking link in the sidebar at the right or email me at marcus@bpsk12.org.

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YouTube and Evernote Web Clipper

Everywhere I go, I find inspiration for lessons and blog posts. Evernote helps keep it manageable.

Someone gives me a business card, I scan it into my contacts with Evernote’s iPhone app.  I read an article or find a website I might want to cite later, I clip it to Evernote using the WebClipper Chrome extension.  I see something at the Museum of National History that I could use in a lesson plan, I take a picture and tag it in Evernote so I can find all my ideas for “colonial America” later.

The latest update includes clipping YouTube videos to your Evernote account – the perfect addition to my curriculum materials collection!  Now, when I find a video that I want to work into a future lesson or blog post, I can save it to Evernote and tag it with the related topic(s) to make it easy to find later.  And the best part is that the workflow is quick and easy.

First, make sure that you have the WebClipper for Chrome or Safari.  Once installed, you’ll see a small elephant head in your browser’s tool bar. Now, when you find a video you want to save, click on the Evernote/elephant icon.

Options include selecting the notebook within Evernote where you want your note to reside, tagging, and  adding your own comments.

Screenshot 2015-10-14 12.59.02

Click Save and Evernote generates a new entry in your notebook complete with a screenshot of the video, link, and description.  A quick search of my account for “book creator,” “foundation app,” or “digital storytelling” will bring up my saved YouTube entry as well as other resources I’ve curated on those topics, all stored together in Evernote.

Screenshot 2015-10-14 13.14.59

Happy clipping!

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Comic Book Layouts for Book Creator!

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A huge shout-out to Ben Schersten, ITS at Francis Wyman, for alerting the department to the latest update to Book Creator, one of our foundation apps.

Students can now publish comic books using a variety of layouts and add content they’ve created or found on the internet, including:

  • photos
  • speech and thought bubbles
  • text in cool comic book fonts
  • sound
  • video
  • stickers
  • captions
  • backgrounds
  • drawings and shapes

To see a short video demonstrating how the comic book layouts can be used, see the YouTube video below.

To keep up with new features as they are rolled out for Book Creator, subscribe to their blog.

Burlington teachers, as always, I would love to work with you to bring digital storytelling, including the use of Book Creator, to life in your classroom.  Use the link in the upper right sidebar to book an appointment or email me at marcus@bpsk12.org to set up a time.

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Assignment Calendars come to Google Classroom

Assignment calendars were sorely needed in Google Classroom and now they are available, automatically added to new courses when the course is created.  Whenever a due date is added to an assignment, it will be automatically added to the calendar for that course.  Using the triple bar menu in the upper left corner and selecting “Calendar”, students see a single calendar with all of their due dates listed, making it easier to keep assignments organized.

Screenshot 2015-09-28 13.53.58

Simply click on a box in the calendar to jump to the assignment in the Google Classroom stream.

Screenshot 2015-09-28 13.55.50

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